Compliance

Title

Compliance Calendar

The Compliance Calendar contains important payroll filing dates and information every payroll professional needs to know during the current calendar year such as:

  • Filing dates for Forms W-2 and 941
  • When to distribute Forms W-2, 1095-C, and 1099-MISC

It also includes deposit due dates for important payments as well as the dates within which employers may make lawful shortfall deposits.

Printer-friendly Compliance Calendar: 2019 | 2020

  • Dec 31 2019
  • Jan 02 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on December 25, 26, and 27, 2019 if semi-weekly depositor.

  • Jan 06 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on December 28, 29, 30, and 31, 2019 if semi-weekly depositor.

  • Jan 08 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on January 1, 2, and 3 if semi-weekly depositor.

  • Jan 10 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on January 4, 5, 6, and 7 if semi-weekly depositor.

  • Jan 15 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on January 8, 9, and 10 if semi-weekly depositor.

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    Deposit social security, Medicare, and withheld income tax for payments in December 2019 if monthly depositor.

    For nonpayroll withholding: If the monthly deposit rule applies, deposit the tax for payments in December 2019.

    Shortfall deposits by semi-weekly depositors for deposits made December 2 to 31, 2019.


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  • Jan 17 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on January 11, 12, 13, and 14 if semi-weekly depositor.

  • Jan 23 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on January 15, 16, and 17.

  • Jan 24 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on January 18, 19, 20, and 21 if semi-weekly depositor.

  • Jan 29 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on January 22, 23, and 24 if semi-weekly depositor.

  • Jan 31 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on January 25, 26, 27, and 28 if semi-weekly depositor.

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    Last day to furnish Form W-2, Wage and Tax Statement, to employees to report wages, allocated tips, and amounts withheld from wages in 2019. If an employee agreed to receive Form W-2 electronically, have it posted on a website and notify the employee of the posting. (Retired employees should be given Form 1099-R).

    Last day to mail or electronically file Copy A of Form(s) W-2 and W-3 with the SSA.

    Annual information returns on the Form 1099 series (such as Form 1099-MISC, Miscellaneous Income,) must be provided to recipients of dividends, interest, patronage dividends, government payments, rent, or other business payments in 2019 of more than $600 if no W-2 is required. Note: This due date for providing the form to recipients is extended to February 15 for certain types of payments.

    File Form 1099-MISC with the IRS by January 31 when reporting nonemployee compensation payments in Box 7. Otherwise, file Form 1099-MISC by February 28 if filing on paper, or by March 31, 2020, if filing electronically.

    If you either paid reportable gambling winnings or withheld income tax from gambling winnings you paid in 2019, give the winners Form W-2G.

    Last quarterly return (Form 941) must be filed by employers to report social security, Medicare, and withheld income tax for the fourth quarter of 2019. Deposit or pay any undeposited tax under the accuracy of deposit rules. If the tax liability is less than $2,500, it can be paid in full with a timely filed return. (Employers that deposited the tax for the quarter in full and on time have until February 10 to file Form 941.)

    File Form 945 to report income tax withheld for 2019 on all nonpayroll items, including backup withholding and withholding for pensions, annuities, and gambling winnings. Deposit or pay any undeposited tax under the accuracy of deposit rules. If the tax liability is less than $2,500, it can be paid in full with a timely filed return. (Employers that deposited the tax for the year in full and on time have until February 10 to file Form 945.)

    Certain small employers must file Form 944 to report social security and Medicare taxes, and withheld income tax for 2019. Deposit or pay any undeposited tax under the accuracy of deposit rules. If the tax liability is $2,500 or more for 2019 but less than $2,500 for the fourth quarter, deposit any undeposited tax or pay it in full with a timely filed return. (Employers that deposited the tax for the year in full and on time have until February 10 to file Form 944.)

    Agricultural employers must file Form 943 to report social security, Medicare, and withheld income tax for 2019. Deposit or pay any undeposited tax under the accuracy of deposit rules. If the tax liability is less than $2,500, it can be paid in full with a timely filed return. (Employers that deposited the tax for the year in full and on time have until February 10 to file Form 943.)

    Employers must file Form 940 to report annual Federal Unemployment Tax Act (FUTA) tax for 2019. If your undeposited tax is $500 or less, you can either pay it with your return or deposit it. If it is more than $500, you must deposit it. (Employers that deposited the tax for the year in full and on time have until February 10 to file Form 940.)

    Furnish Copy B of Form 3921 to an employee where there has been a transfer of stock to the employee pursuant to the employee's exercise of an incentive stock option in 2019.

    Furnish Copy B of Form 3922 to an employee where there has been a first transfer of stock to the employee in 2019 acquired through an employee stock purchase plan.

    An Applicable Large Employer is usually required to provide Form 1095-C, Employer-Provided Health Insurance Offer and Coverage, to full-time employees by January 31. All other providers of minimum essential coverage are usually required to provide Form 1095-B, Health Coverage, to responsible individuals by January 31. Notice 201-63 extended the due date for furnishing the 2019 Form 1095-B and the 2019 Form 1095-C, from January 31, 2020, to March 2, 2020. Treasury regulations allowing the IRS to grant an extension of time of up to 30 days to furnish Forms 1095-B and 1095-C do not apply to the extended due date. Despite the extension provided in Notice 2019-63, the IRS encourages employers and other coverage providers to furnish the 2019 statements as soon as they are able. The due dates for filing Forms 1094-B, 1095-B, 1094-C, and 1095-C, with the IRS remains at February 28, 2020, if not filing electronically, or March 31, 2020, if filing electronically.

    Shortfall deposits by semi-weekly depositors for deposits made January 2 to 6 for 2019 liabilities.

    Shortfall deposits or payments by monthly depositors for deposits made November 15, 2019, December 16, 2019, and January 15, 2020.


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  • Feb 05 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on January 29, 30, and 31 if semi-weekly depositor.

  • Feb 07 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on February 1, 2, 3, and 4 if semi-weekly depositor.

  • Feb 10 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    File Form 941 to report social security, Medicare, and withheld income tax for the fourth quarter of 2019. Only for employers that deposited the tax for the quarter in full and on time.

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    File Form 945 to report income tax withheld on nonpayroll items for 2019. Only for businesses that deposited the tax for the year in full and on time.

    File Form 944 (applies to certain small employers) to report social security, Medicare, and withheld income tax for 2019. Only for employers that deposited the tax for the year in full and on time.

    Agricultural employers file Form 943 to report social security, Medicare, and withheld income tax for 2019. Only for employers that deposited the tax for the year in full and on time.

    File Form 940 for 2019. Only for employers that deposited the tax for the year in full and on time.


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  • Feb 12 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on February 5, 6, and 7 if semi-weekly depositor.

  • Feb 14 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on February 8, 9, 10, and 11 if semi-weekly depositor.

  • Feb 18 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments in January if monthly depositor.

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    For nonpayroll withholding: If the monthly deposit rule applies, deposit the tax for payments in January.

    All employees who claimed exemption from income tax withholding in 2019 must submit a new Form W-4 to continue to claim the exemption from income tax withholding in 2020.

    Give annual information statements on Forms 1099 to recipients of certain payments that were made during 2019. This due date applies only to the following types of payments: Payments reported on Form 1099-B, Proceeds From Broker and Barter Exchange Transactions; Form 1099-S, Proceeds From Real Estate Transactions; and substitute payments reported in Box 8 or gross proceeds paid to an attorney reported in Box 14 of Form 1099-MISC, Miscellaneous Income. These forms can be issued electronically with the consent of the recipient.


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  • Feb 19 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Shortfall deposits by semi-weekly depositors for 2020 deposits made January 3 to 31.

  • Feb 20 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on February 12, 13, and 14 if semi-weekly depositor.

  • Feb 21 2020

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on February 15, 16, 17, and 18 if semi-weekly depositor.