The APA has developed the following position descriptors for the various positions found in Payroll Departments. These are the same descriptions used for APA's Survey of Salaries and the Payroll Profession, which is conducted every other year. The next survey will be completed during 2021.
Supervises 2 or more Payroll Practitioners in carrying out responsibility for payroll preparation/production in the payroll department. Reports to the top payroll position or to a Payroll Manager. Typically requires 3 to 5 years of payroll experience and an associate's degree or equivalent training and education. This is a unit supervisor in a department where one unit is responsible for payroll preparation/processing and one or more other units are responsible for tax reporting/records and benefits administration/payroll systems. CPP designation preferred. This is not the most senior payroll position.
In addition to coding complex alpha numeric payroll data and verifying data input, may direct the work of subordinate or less experienced operators. Follows standard procedures to balance and control payroll system input and output. May set up coding procedures or format source documents for coding. Generally requires 2 to 3 years of related experience.
A senior person in payroll whose primary responsibility is applying their payroll expertise to payroll related activities. Incumbent demonstrates leadership experience, advising and guiding the payroll operations, compliance, system improvement, and educational activities for management teams and their respective staff members. Incumbent analyzes, develops, and recommends payroll controls for all tasks necessary to accomplish the organization's payroll processing objectives, including guiding relationships with internal and external vendors and state and federal agencies. More than 75% of a consultant’s time is spent on independent payroll analysis, strategic planning, decision making, and recommending best practices for outside organizations payroll functions and related services. Generally, requires 8 to 10 years of payroll or closely related experience. May require a bachelor's degree in accounting, business, or a related field. CPP designation preferred. Regardless of title, this is a subject matter expert in payroll, processes, systems, efficiencies, leadership, and management, the primary task is teaching, educating, directing and leading the activities for other organizations.
A senior person in payroll whose primary responsibility is applying their payroll expertise to payroll related activities. Incumbent is a subject matter expert for compliance, processes, procedures, and the day-to-day operations of the payroll department. Stays abreast of federal, state, and local legislative and regulatory changes and effectively communicates those to the payroll professionals in educational settings. Responsible for the development of training materials, handouts, and training plans for payroll practitioners. Work with managerial staff to coordinate implementation training, create training plans, training material, and identify staff level needs. Support and mentor ongoing training and provide leadership with feedback and development of each team member. Generally requires 10 or more years of payroll and/or training related experience. CPP designation is preferred. This position reports to the highest level within Payroll.