Compliance

Title

Compliance Calendar

The Compliance Calendar contains important payroll filing dates and information every payroll professional needs to know during the current calendar year such as:

  • Filing dates for Forms W-2 and 941
  • When to distribute Forms W-2, 1095-C, and 1099-MISC

It also includes deposit due dates for important payments as well as the dates within which employers may make lawful shortfall deposits.

Note – Social Security Tax Deferrals from 2020:
Payment of deferred employer share of social security tax from 2020
If an employer deferred paying the employer's share of social security tax in 2020, 50% of the employer share of social security tax is due by January 3, 2022, and the remainder by January 3, 2023. Payments or deposits made before January 3, 2022, are first applied against the first 50% of the deferred employer share of social security tax, and then applied against the remainder of the deferred payments.

Payment of deferred employee share of social security tax from 2020
If an employer deferred withholding and payment of the employee's share of social security tax on wages and compensation between September 1 and December 31, 2020, the employer must withhold and pay those taxes no later than January 3, 2022.

Printer-friendly Compliance Calendar: 2020 | 2021

  • Feb 01 2021

    Deposit Social Security, Medicare, and Withheld Income Tax

    Last day to furnish Form W-2, Wage and Tax Statement, to employees to report wages, allocated tips, and amounts withheld from wages in 2020. If an employee agreed to receive Form W-2 electronically, have it posted on a website and notify the employee of the posting. (Retired employees should be given Form 1099-R.)

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    Last day to mail or electronically file Copy A of Form(s) W-2 and W-3 with the SSA.

    File Form 1099-NEC, Nonemployee Compensation, with the IRS for reporting nonemployee compensation paid in 2020.

    If you either paid reportable gambling winnings or withheld income tax from gambling winnings you paid in 2020, give the winners Form W-2G.

    Last quarterly return (Form 941) must be filed by employers to report social security, Medicare, and withheld income tax for the fourth quarter of 2020. Deposit or pay any undeposited tax under the accuracy of deposit rules. If the tax liability is less than $2,500, it can be paid in full with a timely filed return. (Employers that deposited all of the tax when due have until February 10 to file Form 941.)

    File Form 945 to report income tax withheld for 2020 on all nonpayroll items, including backup withholding and withholding for pensions, annuities, and gambling winnings. Deposit or pay any undeposited tax under the accuracy of deposit rules. If the tax liability is less than $2,500, it can be paid in full with a timely filed return. (Employers that deposited all of the tax when due have until February 10 to file Form 945.)

    Certain small employers must file Form 944 to report social security and Medicare taxes, and withheld income tax for 2020. Deposit or pay any undeposited tax under the accuracy of deposit rules. If the tax liability is $2,500 or more for 2020 but less than $2,500 for the fourth quarter, deposit any undeposited tax or pay it in full with a timely filed return. (Employers that deposited all of the tax when due have until February 10 to file Form 944.)

    Agricultural employers must file Form 943 to report social security, Medicare, and withheld income tax for 2020. Deposit or pay any undeposited tax under the accuracy of deposit rules. If the tax liability is less than $2,500, it can be paid in full with a timely filed return. (Employers that deposited all of the tax when due have until February 10 to file Form 943.)

    Employers must file Form 940 to report annual Federal Unemployment Tax Act (FUTA) tax for 2020. If your undeposited tax is $500 or less, you can either pay it with your return or deposit it. If it is more than $500, you must deposit it. (Employers that deposited all of the tax when due have until February 10 to file Form 940.)

    Furnish Copy B of Form 3921 to an employee where there has been a transfer of stock to the employee pursuant to the employee's exercise of an incentive stock option in 2020.

    Furnish Copy B of Form 3922 to an employee where there has been a first transfer of stock to the employee in 2020 acquired through an employee stock purchase plan.

    An Applicable Large Employer is usually required to provide Form 1095-C, Employer-Provided Health Insurance Offer and Coverage, to full-time employees by January 31. All other providers of minimum essential coverage are usually required to provide Form 1095-B, Health Coverage, to responsible individuals by January 31. Notice 2020-76 extended the due date for furnishing Form 1095-C to employees to March 2, 2021. Notice 2020-76 also extended the due date for furnishing Form 1095-B to individuals to March 2, 2021. Despite the extension provided in Notice 2020-76, the IRS encourages employers and other coverage providers to furnish the 2020 statements as soon as they are able. The due dates for filing Forms 1094-B, 1095-B, 1094-C, and 1095-C, with the IRS remains March 1, 2021, if not filing electronically, or March 31, 2021, if filing electronically.

    Shortfall deposits by semi-weekly depositors for deposits made January 4 to 6 for 2020 liabilities.

    Shortfall deposits or payments by monthly depositors for deposits made November 16, 2020, December 15, 2020, and January 15, 2021.


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  • Feb 03 2021

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on January 27, 28, and 29 if semi-weekly depositor.

  • Feb 05 2021

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on January 30 and 31, and February 1 and 2 if semi-weekly depositor.

  • Feb 10 2021

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on February 3, 4, and 5 if semi-weekly depositor.

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    File Form 941 to report social security, Medicare, and withheld income tax for the fourth quarter of 2020. Only for employers that deposited the tax in full and when due.

    File Form 945 to report income tax withheld on nonpayroll items for 2020. Only for businesses that deposited the tax in full and when due.

    File Form 944 (applies to certain small employers) to report social security, Medicare, and withheld income tax for 2020. Only for employers that deposited the tax in full and when due.

    Agricultural employers file Form 943 to report social security, Medicare, and withheld income tax for 2020. Only for employers that deposited the tax in full and when due.

    File Form 940 for 2020. Only for employers that deposited the tax in full and when due.


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  • Feb 12 2021

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on February 6, 7, 8, and 9 if semi-weekly depositor.

  • Feb 16 2021

    Deposit Social Security, Medicare, and Withheld Income Tax

    All employees who claimed exemption from income tax withholding in 2020 must submit a new Form W-4 to continue to claim the exemption from income tax withholding in 2021.

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    Give annual information statements on Forms 1099 to recipients of certain payments that were made during 2020. This due date applies only to the following types of payments: Payments reported on Form 1099-B, Proceeds From Broker and Barter Exchange Transactions; Form 1099-S, Proceeds From Real Estate Transactions; and substitute payments reported in Box 8 or gross proceeds paid to an attorney reported in Box 10 of Form 1099-MISC, Miscellaneous Income.

    Deposit social security, Medicare, and withheld income tax for payments in January if monthly depositor.

    For nonpayroll withholding: If the monthly deposit rule applies, deposit the tax for payments in January.


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  • Feb 17 2021

    Deposit Social Security, Medicare, and Withheld Income Tax

    Shortfall deposits by semi-weekly depositors for 2021 deposits made January 5 to 29.

  • Feb 18 2021

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on February 10, 11, and 12 if semi-weekly depositor.

  • Feb 19 2021

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on February 13, 14, 15, and 16 if semi-weekly depositor.

  • Feb 24 2021

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on February 17, 18, and 19 if semi-weekly depositor.

  • Feb 26 2021

    Deposit Social Security, Medicare, and Withheld Income Tax

    Deposit social security, Medicare, and withheld income tax for payments on February 20, 21, 22, and 23 if semi-weekly depositor.